​At Pioneering Thought Hypnotherapy, your privacy and confidentiality are an essential aspect of the therapeutic relationship. We take great care to protect your personal information and respect the trust you place in us. Under UK data protection law, including the UK GDPR and the Data (Use and Access) Act 2025, you have the right to raise a concern if you believe your personal information has been handled inappropriately. This may include concerns about confidentiality, data security, or how your information has been used or shared. We ask that concerns are raised with us first so we can try to resolve it. Please be assured that any complaint will be handled with care, respect, and discretion. Raising a concern will not negatively affect the support you receive from us. Complaint records are stored securely and retained only for as long as necessary in line with our Privacy Policy.

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How to Make a Complaint

You can choose from the following options:

• By completing our Data Protection & Confidentiality Complaint Form (available at the end of this page).

• By email to pioneeringthought@outlook.com

• By telephone at 07957 352753.

• In writing by post to Pioneering Thought Hypnotherapy, 9 Hatchbank Road, Kinross, KY13 9JY.

 

What Happens after you make a complaint?

We aim to handle all complaints in a fair, respectful, and timely manner. Once we receive your complaint, we will:

• Acknowledge it within 7 working days.

• Investigate as quickly as possible.

• Keep you informed of progress.

• Provide an outcome as soon as reasonably possible.

 

Important Information

All complaints are handled confidentially. However, there may be limited circumstances where information needs to be shared. This will only be done when absolutely necessary and in line with legal and professional obligations, as outlined in our Privacy Policy. Examples may include:

• Where there are safeguarding concerns.

• Where required by law.

 

If you are not satisfied with our response, you can escalate the matter to the UK Information Commissioner’s Office (ICO):

Website link: Make a complaint | ICO

Telephone: 0303 123 1113.

Address: Information Commissioner's Office Wycliffe House, Water Lane Wilmslow, Cheshire, SK9 5AF.

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CONFIDENTIALITY & DATA COMPLAINT FORM

This form can be used by current clients, former clients, or anyone who has interacted with Pioneering Thought Hypnotherapy.

Please complete the form below with as much or as little detail as you feel comfortable sharing. Anonymous complaints will be considered where possible, though this may limit our ability to respond.

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Need Help Completing This Form?

If you need help completing this form or require it in an alternative format, please let us know and we will be happy to help. You can contact us via email, post, or phone:

Email: pioneeringthought@outlook.com

Address: Pioneering Thought Hypnotherapy, 9 Hatchbank Road, Kinross, KY13 9JY.

Tel: 07957 352753.

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Last updated 1st July 2026